Legal

Privacy Policy / Datenschutzerklärung

Last updated: June 2026

1. Introduction

This Privacy Policy explains how personal data is processed when you visit and use the website https://pe4pisa.info.

The PE4PISA website is operated by the International Council of Sport Science and Physical Education e.V. (ICSSPE). PE4PISA is an initiative and not a separate legal entity. ICSSPE is therefore responsible for the processing of personal data on this website unless otherwise stated.

Personal data means any information relating to an identified or identifiable natural person, such as name, e-mail address, IP address or usage data.

This Privacy Policy is based on the requirements of the EU General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG), and applicable German digital-services and telecommunications/data-protection rules.

2. Controller

The controller responsible for data processing on this website is:

Represented by:
Prof. Dr. Annette R. Hofmann, President
Patrick Stolpmann, Executive Director

3. Contact regarding data protection

For questions about data protection or to exercise your rights, you may contact ICSSPE at info@icsspe.org.

Please use the subject line: Data Protection / PE4PISA

4. Hosting and server log files

When you visit this website, the hosting provider automatically collects and stores information in server log files. This may include:

• the IP address of the accessing device
• date and time of access
• requested page or file
• referrer URL
• browser type and version
• operating system
• host name of the accessing device
• the amount of data transferred

This data is processed to ensure the secure and stable operation of the website, to detect and prevent misuse, and to improve technical performance.

Legal basis: Article 6(1)(f) GDPR. ICSSPE's legitimate interest lies in providing a secure, functional and reliable website.

Server log files are generally deleted or anonymised after they are no longer required for technical or security purposes, unless longer storage is necessary to investigate misuse or security incidents.

The hosting provider for this website is IONOS SE, based in Germany. Server log data is processed on EU servers.

5. Cookies and similar technologies

This website does not set any cookies. No technically-necessary, analytics, marketing, or third-party cookies are used.

Should this change in the future (for example, if additional functionality is added), this Privacy Policy will be updated and, where legally required, consent will be requested before any non-essential cookies are set.

6. Analytics

This website does not use any analytics or tracking tools. No visitor behaviour is measured, recorded, or analysed beyond the basic server log files described in Section 4.

7. Contact by e-mail

If you contact ICSSPE or the PE4PISA initiative by e-mail (for example, via the "Join the Network" or "Get in touch" links on the website, which open an email to hello@pe4pisa.info), ICSSPE processes the personal data you provide, such as your name, e-mail address, organisation, message content and any other information you voluntarily include.

This data is processed to respond to your enquiry and to manage communication relating to PE4PISA.

Legal basis: Article 6(1)(f) GDPR. ICSSPE's legitimate interest lies in responding to enquiries and communicating about the initiative. If your enquiry relates to a contract or pre-contractual matter, Article 6(1)(b) GDPR may also apply.

The data will be stored only as long as necessary for the purpose of the communication, unless statutory retention obligations apply.

8. Newsletter or updates

The PE4PISA website does not currently offer a separate newsletter registration.

9. Embedded third-party content

This website does not currently embed third-party content such as videos, maps, social media feeds, external fonts, embedded documents, or registration tools.

Fonts (Montserrat) are hosted directly on ICSSPE's own server and are not loaded from external services such as Google Fonts.

10. Recipients of personal data

Personal data may be processed by ICSSPE staff, authorised project contributors, IT service providers, hosting providers, e-mail service providers, and other processors engaged by ICSSPE.

Where service providers process personal data on behalf of ICSSPE, ICSSPE will conclude appropriate data processing agreements under Article 28 GDPR where required.

Personal data will not be sold.

11. International data transfers

ICSSPE does not transfer personal data collected through this website to countries outside the European Union or European Economic Area. All data processing related to this website takes place on servers located within the European Union.

This section will be updated if the website is extended in future to use providers based outside the EU/EEA.

12. Retention periods

ICSSPE stores personal data only for as long as necessary for the purposes for which it was collected, unless statutory retention obligations require longer storage.

Server log files are retained only for technical and security purposes. Contact enquiries are retained for as long as necessary to respond and manage follow-up communication. Data related to PE4PISA may be retained for the duration of the initiative and thereafter where necessary for documentation, reporting or legal obligations.

13. Your rights

Subject to the conditions set out in the GDPR, you have the following rights:

• right of access under Article 15 GDPR
• right to rectification under Article 16 GDPR
• right to erasure under Article 17 GDPR
• right to restriction of processing under Article 18 GDPR
• right to data portability under Article 20 GDPR
• right to object under Article 21 GDPR
• right to withdraw consent at any time under Article 7(3) GDPR

To exercise your rights, please contact ICSSPE at info@icsspe.org.

14. Right to lodge a complaint

You have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates data protection law.

The competent supervisory authority for ICSSPE in Berlin is:

15. Data security

ICSSPE uses appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, disclosure, alteration or destruction. These measures are reviewed and adapted where necessary. The website is delivered over an encrypted HTTPS connection (TLS/SSL) to protect data in transit between your browser and the server.

16. Changes to this Privacy Policy

ICSSPE may update this Privacy Policy from time to time to reflect changes to the website, legal requirements or data-processing activities. The current version is available on this website with the "Last updated" date at the top.